Public Calendar - Monitoring your Calendar

The Public Calendar can be used as a powerful tool for meeting tracking, providing a clear view of what is coming up and what has already happened.

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Upcoming Meetings

In this view, you can keep track of all meetings scheduled, making it easier to plan and organize the agenda.

Allows you to view:

• Meeting date and time

• Responsible party

• Meeting type

• Status (scheduled)

This view helps avoid schedule conflicts and ensures everyone is aligned with upcoming commitments.

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Past Meetings

Here are recorded all the meetings that have already taken place or that were not held as planned.

They are automatically classified by status:

• Attended: meeting successfully held

• Did Not Attend: absence of one of the parties

• Canceled: meetings canceled before taking place

This history is essential for performance analysis and productivity tracking.

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Meeting Pending Items

The meeting pending items indicate commitments that have already taken place, but the contacts' attendance has not yet been recorded.

⚠️ It is necessary to mark the contacts' attendance in the meetings below to keep the data correct and ensure reliable analyses.

This step is essential so that attendance, best day, and best time indicators are calculated correctly.

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How to resolve pending items

1. Access the pending meeting in the calendar

2. Mark the contact status:

   • Attended

   • Did Not Attend

After this record, the meeting no longer appears as pending.

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Recent Activity

The section Recent Activity shows the moments when the calendar was created or updated, providing more control and traceability of actions.

In it, you can follow:

• Calendar creation

• Date and time changes

• Configuration updates

This history helps to understand changes in the schedule and makes audits or internal alignments easier.

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Indicators and Analytics

Based on meeting data, the system makes it possible to identify important patterns for decision-making.

Attendance

Track attendance rates to understand:

• Participant commitment

• Scheduling efficiency

• Need for communication adjustments

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Best Day

Identify which days of the week have the highest attendance rate, helping define more strategic schedules.

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Best Time

Analyze which times have the best attendance performance, allowing you to optimize future scheduling and reduce no-shows.

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Conclusion

The use of the Public Calendar for meeting tracking goes beyond agenda viewing. It becomes a strategic tool, allowing you to monitor results, identify patterns, and continuously improve meeting efficiency.

With this information, your team can schedule meetings on the best day, at the best time and with a higher attendance rate, making time management much smarter.

The use of the Public Calendar for meeting tracking goes beyond agenda viewing. It becomes a strategic tool, allowing you to monitor results, identify patterns, and continuously improve meeting efficiency.

With this information, your team can schedule meetings on the best day, at the best time and with a higher attendance rate, making time management much smarter.