Public Calendar - Monitoring your Calendar
The Public Calendar can be used as a powerful tool to track meetings, offering a clear view of what is coming and what has already happened.
Upcoming Meetings
In this view, it is possible to track all scheduledmeetings, making planning and schedule organization easier.
Allows viewing:
Date and time of the meeting
Person in charge
Type of meeting
Status (scheduled)
This view helps avoid scheduling conflicts and ensures everyone is aligned with upcoming commitments.
Past Meetings
Here are recorded all meetings that have already taken place or that were not held as planned.
They are automatically classified by status:
Attended: meeting successfully held
Did Not Attend: absence of one of the parties
Canceled: meetings canceled before taking place
This history is essential for performance analysis and productivity tracking.
Meeting Pending Items
The meeting pending items indicate commitments that have already occurred, but the attendance of contacts has not yet been recorded.
⚠️ It is necessary to mark the attendance of contacts in the meetings below to keep the data correct and ensure reliable analyses.
This step is fundamental so that attendance indicators, best day and best time are calculated correctly.
How to resolve pending items
Access the pending meeting in the calendar
Mark the contact's status:
Attended
Did Not Attend
After this record, the meeting will no longer appear as pending.
Recent Activity
The section Recent Activity shows the moments when the calendar was created or updated, offering more control and traceability of actions.
In it, it is possible to track:
Calendar creation
Changes to dates and times
Configuration updates
This history helps understand schedule changes and facilitates audits or internal alignments.
Indicators and Analysis
Based on meeting data, the system allows identifying important patterns for decision making.
Attendance
Track attendance rates to understand:
Participant commitment
Scheduling efficiency
Need for communication adjustments
Best Day
Identify which days of the week have the highest attendance rates, helping to set more strategic schedules.
Best Time
Analyze which times perform better in attendance, allowing you to optimize future scheduling and reduce no-shows.
Conclusion
The use of the Public Calendar for meeting tracking goes beyond schedule visualization. It becomes a strategic tool, allowing monitoring of results, identifying patterns and continuously improving meeting efficiency.
With this information, your team can schedule meetings on the best day, at the best time and with higher attendance rates, making time management much smarter.
The use of the Public Calendar for meeting tracking goes beyond schedule visualization. It becomes a strategic tool, allowing monitoring of results, identifying patterns and continuously improving meeting efficiency.
With this information, your team can schedule meetings on the best day, at the best time and with higher attendance rates, making time management much smarter.
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