🗓️Public Calendar

The SprintHub Public Calendars allow creating meeting scheduling links in an automated, organized way and integrated with the responsible person's calendar. With this feature, leads, clients or partners can schedule meetings according to predefined rules, avoiding scheduling conflicts and optimizing the service flow.

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What are Public Calendars?

Public Calendars are configurable schedules that can be shared via link, allowing automatic scheduling of meetings according to the defined availability.

Each calendar can have its own settings, such as owner, meeting type, available times, notifications, automations and access permissions.

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How to access Public Calendars

To access the Public Calendars feature in SprintHub, use one of the options below:

• From the system menu: Menu → Relate → Public Calendars

• Or via the quick search, typing Public Calendars until the function appears.

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Calendar Settings

When creating or editing a Public Calendar, you can configure:

• Person responsible for the calendar

• Calendar name

• Integration with Google Calendar

• Meeting type:

  • Online

  • Call

  • In-person

📌 Integration with Google Calendar To integrate your Google Calendar with SprintHub, check the article below.

Integration - Google Calendar

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Availability

On the availability screen, you define when and how the calendar can receive new bookings.

Availability period

You can configure the calendar to be available:

• Indefinitely into the future

• Between two specific dates

• By quantity of:

  • Days in the future

  • Only business days in the future

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Available times

Define the times when meetings can be scheduled, including:

• Available days of the week

• Time intervals per day

• Calendar operating hours

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Customized Schedules

Use the calendar to create custom schedules for specific days.

📌 Important: When configuring a custom schedule for a day, the main schedule will be disregarded only on that date.

📌 Customized Schedules To use the custom schedule, check the article below.

Public Calendar - Add Custom Event or Schedule to the Calendar

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Advanced Settings

• Meeting duration (in minutes)

• Time increments (in minutes)

• Pre-meeting time (in minutes)

• Post-meeting time (in minutes)

• Maximum number of bookings per day

• Maximum number of bookings per time slot

• Minimum notice for scheduling (minutes, hours or days)

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Notifications

Configuration of automatic notifications, fully customizable, to keep everyone informed about the bookings.

Email

• Confirmation

• Cancellation

• Rescheduling

• Reminders

WhatsApp (Web or API)

• Confirmation

• Cancellation

• Rescheduling

• Reminders

📌 Notifications via WhatsApp API (Templates) To use notifications with WhatsApp API (Templates), check the article below.

Public Calendar - Notifications with Sending Templates via WhatsApp API

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Access Permissions

Define authorized users and departments to access the calendar.

📌 If the fields are left empty, access will be granted to all system users.

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Other Settings

Registration Form

Used when the contact does not yet exist in SprintHub, allowing automatic creation of the lead during scheduling.

Automations

Automatic actions when scheduling:

• Apply Tags

• Link to Segments

Tasks

Automatic creation of meeting-type tasks for the calendar owner.

📌 Task Configuration in the Calendar To configure the tasks linked to your calendar, see the article below.

Public Calendars - Inserting Tasks into Boards and Stages