> For the complete documentation index, see [llms.txt](https://docs.sprinthub.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.sprinthub.com/en/topics/relate/automation-flows/actions/automation-flow-sending-meeting-data-via-webhook.md).

# Automation Flow - Sending meeting data via Webhook

## With SprintHub, you can automate the sending of data from scheduled meetings in Public Calendars via Webhooks.

{% hint style="info" %}
*<mark style="color:blue;">This</mark> <mark style="color:blue;"></mark><mark style="color:blue;">**action**</mark> <mark style="color:blue;"></mark><mark style="color:blue;">is also found in the Chatbot, and in SAC 360º and CRM Automations.</mark>*
{% endhint %}

### To create and run your flow, follow these steps:&#x20;

1. **Create the Automation Flow:**

* Go to Automation Flows via “Find Services”. Or just type the name, and the feature appears.
* To create, click “+ New”.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdIyGPYvcm02kDpp6YRR5j_z_ZqfQqREubzncQK-LMR5jq8afF5Q3VDrltxV069hC1AmMr1mIBWURPPXj7F43fU3JLp6xoJiUpkFUXFO7t4uVOK8WgzmutoVjODjycttLROI_20uNsz-I1MvHc5txIeFE69?key=2tjUD2ZfBPa-b8YgUp-6Hw" alt=""><figcaption></figcaption></figure>

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcqXLMmmNjMZq3ntbX3MXJ1Om4Cs_BfiucrGv6kKlmo4T9nZmxDYY_qmK0g06pnAfaKkExO3mO_zpWj0izI1kqYK-_aNBEbscGbDcDRVn2If-7X0dyBoarjSQv9YTH5L3pKzqIUYaghHvMzbeAGR0C4rJff?key=2tjUD2ZfBPa-b8YgUp-6Hw" alt=""><figcaption></figcaption></figure>

2. **Configure and Create:**

* **Enter a Name:** Give your flow a descriptive name.
* **Enter a description:** detail of what will happen in the flow.
* **Set up a Segment:** Choose one you prefer.
* **Category:** Choose one you prefer. This is optional
* **Allow leads to restart the flow?:** It depends on your strategy.\
  *If left as “YES”, it will go through the flow more than once.*
* **Click “Open Builder”**, to create the flow with your actions and conditions.\ <br>

  <figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeVEXTFYE8lCZSeIki7DSnbcUAaGxG0NXFLYDUxfB6sAImOixF5gKduoOHvbUUV7B5-OjhOehcndDOxWNAPjdGsS4aJpvSHTsZ1NYPojnK0fmP3tBLPRBCm8NGsOM2qhr2a9FWg3m9maaPzpZRr2WDHqiP6?key=2tjUD2ZfBPa-b8YgUp-6Hw" alt=""><figcaption></figcaption></figure>

3. **Building the Flow:**

*It will be possible to use a trigger or condition for sending the data.*

* **Trigger:** “The lead schedules a meeting?”
* **Condition:** “Does the lead have a scheduled meeting?”
* **Action:** Send Webhook

Configure the action;

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeM_KN9vbx4-63LeXtDf_9n55n1cd_Ru4u_EM7J5Ezl89rynm_YgeveB7Slgy0aLPLq8hYkon3EjlZdfPTGj6AFIXQ7-w8sH2Qt-KY653EBvdVL_XPrnOHIRC0Dj0iIvlHXYji9RyKXatwafRQqeygDMnnj?key=2tjUD2ZfBPa-b8YgUp-6Hw" alt=""><figcaption></figcaption></figure>

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXc700HABGUo3SeeviwApOZhj9qNZ83b8EQyNm6tQQHKoh36jbg4meTD1AeBjsszKMDAf-wKw733Er-43uPesI97kZ3rZcC3hqAFgP6MzHHhnqJz-Y9GALDuJRyJ6wRBJu4p3aqv-Yk6vE0D2464HVHMbub6?key=2tjUD2ZfBPa-b8YgUp-6Hw" alt=""><figcaption></figcaption></figure>

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXf8M1Wl3e1OyResT9rOz5Cp1TYtA4LZmkoDXopFuZ3tVKjXrb63MTIc0QlWJFrMHzc7m0m9AN4-YaOias2HccdunXtmLfTXcDG4S7QuknA7fJd63N9ST4v9A_KscT3TsfvJMAFFx2fSLxSTqFH4eVvYwG2R?key=2tjUD2ZfBPa-b8YgUp-6Hw" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/e1453297efe58dc45496ea540461deea141f4322" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
*<mark style="color:blue;">Enter all the data you want to send via Webhook to your external system.</mark>*
{% endhint %}

4. **Testing the Webhook:**

Before activating it permanently, test the webhook using tools like Postman or `curl.` \
Send a POST request to the public URL generated by ngrok to verify that your server is receiving the data correctly.

{% embed url="<https://www.postman.com/>" %}

* Additional Settings:

Make sure your server is configured to handle POST requests on the specific route configured in SprintHub (`/webhook`, for example).

Check the security and firewall settings to ensure that requests are received without issues.

{% hint style="info" %}
*<mark style="color:blue;">If your external service is offline, you need to create an interface connected to the internet to run as a host; for this, we suggest ngrok.</mark>*
{% endhint %}

{% embed url="<https://ngrok.com/>" %}

5. **Activating the Webhook:**

After successful tests, activate the webhook in SprintHub. This will ensure that the data is sent automatically whenever the configured event occurs.

6. **Saving the Automation Flow:**

After creating and making the necessary changes, save your Flow and publish it.

* **Published:** When selecting "YES", the flow will start working immediately.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfUGfkbmLJza1ZjRONNrmm9P26k2YeleXlnRGWt2T7dLngQX-cozGu3r_3hC1FhhgDI1mt0nXvm5Wj20pNKD3vdaXPDYwdpAPeLeQz_PfYtyRgl7RZ3MlRJ-Jj1EbwlLbx3PrdwEQoGeRqaHeZ-k3EsZcb2?key=2tjUD2ZfBPa-b8YgUp-6Hw" alt=""><figcaption></figcaption></figure>

*And that's it, your data will already be sent!*&#x20;


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://docs.sprinthub.com/en/topics/relate/automation-flows/actions/automation-flow-sending-meeting-data-via-webhook.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.